Records Management

Castlepoint’s AI-powered platform automates records management across every system, in every format, providing full control and visibility over the entire information lifecycle. As content grows rapidly within enterprises and regulatory, privacy, and security requirements increase, managing information has become more challenging than ever. Castlepoint automates the process, ensuring compliance without the need for manual input from users or administrators.

World’s Leading AI Records Management Solution

Legacy records management systems often struggle to interface with modern platforms and applications. They lack the capacity to discover and explain information at scale, and they impose a significant manual burden on end users. Castlepoint’s solution offers true autoclassification with manage-in-place capabilities, meaning your compliance needs are met without the need for rules engines, file plans, or machine learning supervision.

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Key capabilities

Autoclassification

Castlepoint’s Explainable AI is accurate, transparent, and fully traceable, ensuring every record is classified automatically without human intervention.

Disposition

Compliantly manage the disposal or preservation of documents, emails, databases, chats, and more.

Reporting

Manage the entire records lifecycle, from capture to compliant retention and disposal.

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Benefits

Invisible Compliance: Castlepoint automates compliance tasks, so they remain invisible to users. Records stay in their source system, with no duplication or modification, and accuracy is benchmarked at over 98%.
Cross-Platform Integration: Manage retention and disposal across all systems, including shared drives, legacy EDRMS, M365, business systems, cloud-hosted systems, and air-gapped secure applications—without the need for agents, connectors, or custom integrations.
Automated Information Asset Register: Castlepoint generates a central Information Asset Register that classifies and tracks every record across your enterprise, simplifying compliant long-term archiving, transfers, and virtual record management.

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Controls

‍Explainable AI: Castlepoint classifies every record, applying lifecycle controls such as retention and disposal schedules without needing to rely on metadata or manually defined rules. The platform is designed to easily adapt to changes in regulations and eHolds.
Sensitive Information Detection: Automatically detect classified or sensitive information and monitor records over time to plan for compliant disposal or transfer.
Regulatory Compliance: Castlepoint helps your organisation achieve compliance with International Standards 15489 and 16175, ensuring records management meets global regulatory obligations.

Savings

Reduce Burden on Users and Teams: By automating records classification and management, Castlepoint removes the compliance burden from both users and records management teams.
Secure Deduplication and Disposal: Eliminate redundant and obsolete records at scale, reducing ongoing risk and lowering storage and management costs.
Avoid Technical Debt: No need for agents, connectors, or customisations to integrate with your existing systems. Castlepoint ensures seamless operation, avoiding technical debt and costly integrations.
Full Visibility for Search, Audit, and Compliance: Make records management the hero of your organisation by offering full visibility across all systems for search, audit, and compliance processes.