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Records Team
Comprehensive Records Management Across All Systems
Records managers must ensure that records are understood and managed across various formats and systems to meet compliance requirements. As experts in applying retention rules from Records Authorities, laws, and policies, they face challenges such as limited access to source records and insufficient time to fully understand the content and context of these records. Traditionally, records managers have had to rely on users to determine retention periods, which often results in incorrect management of records.
How we help you
Castlepoint provides a comprehensive records management solution that goes beyond retention. Our platform adheres to the ISO 15489 international standard for Records Management, ensuring governance across the entire lifecycle of information.
- Access and Security Classification: Castlepoint automatically identifies security-classified and sensitive information based on content, not just metadata.
- Capture and Registration: Castlepoint is a true manage-in-place solution that does not duplicate records. It registers every item in any system into a central Information Asset Register.
- AI-Powered Classification: Our automated classification system eliminates the need for manual rules engines, file plans, or metadata management. Records are classified and assigned retention periods at creation, and these classifications are updated as records evolve.
- Disposition: Castlepoint automatically calculates and reports on disposal dates, ensuring compliant destruction of records in the source system after review and approval. It also creates long-term preservation-compliant exports for archives, transfers, and eHolds.
- Monitoring and Auditing: Castlepoint captures and preserves all record and item events, enabling you to report, audit, and receive alerts regarding user activities.
- Privacy Management: Our system automatically detects personal information and tracks all references to individuals across the enterprise, ensuring compliance with privacy regulations.
- Storage Optimisation: By identifying records that can be lawfully disposed of and reducing duplication, Castlepoint helps significantly lower storage and archive costs, reducing associated risks.