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Replacing Manual Information Asset Register with Dynamic, AI-Driven Compliance
A government-owned transport and insurance agency needed to modernise its data governance processes to meet privacy and regulatory obligations. The organisation selected Castlepoint to automate records classification, data discovery and the management of its Information Asset Register (IAR). The result is a dynamic, compliant and always up-to-date view of its information estate.
The Challenge
The Solution
Following a successful tender process, Castlepoint was implemented across the agency’s Microsoft 365 environment, shared drives and Content Manager. The platform enabled federated discovery, automated classification and in-place sentencing of records, and privacy-focused data minimisation. Most importantly, Castlepoint replaced the static Information Asset Register with a fully dynamic version that automatically stays accurate and up to date, helping the agency meet compliance requirements with ease.
The solution delivered:
- Dynamic Information Asset Register to replace manual tracking
- AI-powered classification and sentencing of records
- Automated detection and minimisation of PII, PCI and PHI
- In-place governance across Microsoft 365 and legacy systems
- Comprehensive discovery, audit and reporting capability
- Compliance with privacy law and agency-specific risk obligations
The Outcome
Castlepoint gave the agency a centralised, intelligent view of its data holdings, with sensitive information automatically flagged and governed.
The Information Asset Register is now fully maintained in real time, eliminating manual work and improving compliance with privacy and information management obligations. The agency has greater confidence in its ability to manage sensitive content, meet public sector standards and support its critical mission.